How To Select Audio Visual Presentation Equipment

The quality of video and audio being transmitted through your corporate conferences has to be efficient by providing faultless communication. This is why it is important to be able to know how to choose the right audio visual presentation equipment.

audio visual presentation equipmentWhen planning for a presentation, you are likely to come across different types and styles of audio visual equipment. The type of equipment that you choose should provide the best presentation possible. But first, let’s take a look at the type of rentals you should consider.

Type Of Audio Visual Presentation Equipment You Should Choose

1. Projectors

Will your presentation require a projector? There are many types of projectors so you have to choose which one is suitable for your presentation. For instance, do you need a projector that uses actual film, one that can use DVDs or one that can display overhead images? How you would like your audience to view your images should help you choose the type of projector that you need.

2. Computers

You may either need one computer or several computers to make your presentation. If you usually make several presentations in a month and you require several computers, then it would be a good idea to purchase them. However, if you need several computers for just one presentation, you may consider leasing them.

You should keep in mind that computers are depreciable assets and technology changes tend to make them obsolete after a few years. Consider leasing them even if you plan on using them for several months. This way, if technology changes, you can upgrade them at no extra cost. Your equipment lessor will shoulder the burden of upgrading.

3. Monitors

If you plan on using one single computer for your presentation, then you will either need one large monitor or several small monitors. Just like projectors, you can get monitors in all types and styles. For instance, you can get plasma monitors for an improved viewer experience.

Before purchasing or leasing your monitors, you might want to check if they are compatible with your computer system just to ensure that the pictures are not distorted. Make sure the monitor is large enough for the venue and for the audience.

4. Sound

When planning for audio visual presentation equipment, most people overlook the sound. There are very many factors that you should consider such as how big is the venue? Will your presentation be outdoors or indoors? How loud can the equipment get when the volume is fully turned up? Will you be audible to everyone when making your presentation? The sound system you select should be suitable for your venue.

5. Staging

You may need special staging for your audio visual equipment depending size of your audience and the venue. This is to ensure that your audio visual presentation is heard and seen by everyone. There are several staging options available and there is no limit to which one you can rent. Before you start shopping for staging options, make sure you know what is required in regard to height.

Why Renting Audio Visual Equipment Is A Good Idea

First, it is very cheap. Renting audio visual presentation equipment beats the idea of purchasing it especially if you are only using it for the short term. Moreover, there are some types of equipment that are much cheaper to maintain when rented than when purchased directly from the shelf. For instance, maintaining and upgrading computer equipment is much more expensive if you purchase it than when you lease it.

When you lease your audio visual presentation equipment, you stand a better chance of acquiring state of the art equipment. Image is everything so you need to have the best equipment when making your presentation. Poor quality equipment can result in distorted images or poor sound clarity.


If you consider where your presentation will be, who your audience will be and the type of equipment you will need, picking the right audio visual presentation equipment won’t a difficult task. Before contacting a leasing company, however, you need to know what type of equipment they have and the rates at which they are leasing the equipment. Go through your lease agreement before signing it to ensure that there are no hidden costs or provisions that only favor your lessor.

For more information on leasing audio visual presentation equipment, simply CLICK HERE.